If you are cutting manual checks to some one that is not a customer or vendor, you typically need to post the check against one or more expense accounts.
Step-by-step guide
Here is the process
- Open the Outgoing Payments screen under Banking > Outgoing Payments > Outgoing Payments
- Check the radio button for "Account"
- This tells the system you are doing a check against a GL Account instead of a vendor or customer
- Fill out the "To Order of" info for the check
- typically the person you are writing the check to
- Fill out the "Pay To" information for the Check
- typically the address of the check recipient
- Set the posting date of the check on the top right corner
- Select the expense account you want to offset the check against
- Input the amount
- NOTE: if you want to offset the check to multiple accounts, repeat the steps 6 & 7 on the second row
- You can offset the total amount of the check to one or many GL accounts
- Now you need to post the "Payment Means" - which is the method the outgoing payment is being posted
- In this case we're doing a check
- To open Payment Means: you can right+click and select payment means OR click the money bags icon on the toolbar
- Go to the Check Tab
- Enter the amount of the check in the Amount column
- NOTE: if you cut this check manually from your checkbook, you will need to check the box for "manual" and then input the check number
- NOTE: if you need to print this check via OBeer, then leave the "Manual" box unchecked
- this tells the system you will print the check in the next step
- Click OK to go back to the Outgoing Payment screen
- Click Add on the Outgoing Payment
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This will post an Outgoing Payment that hits the checking account and offsets the total to the GL Accounts that you selected on the row. This will also queue up a "Check for Payment" to be printed using the Document Printing screen. |
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